AMWA Conference Policies


Conference registrations are non-transferable. Cancellation requests must be received in writing no less than 3 weeks prior to the conference. Refunds, less a $75 administrative fee, will be distributed only to individuals who cancel 3 weeks or more before the conference. No refunds will be distributed for cancellation requests made within 3 weeks of the conference.

AMWA Workshop registrations must be cancelled in writing 3 weeks prior to the event in order to be eligible for refund. AMWA Workshop cancellations are subject to a $50 cancellation fee for each cancelled workshop. No refunds or credits will be given for failure to attend, late arrival, unattended events, or early departure.

A cancellation fee of $10 will be charged for roundtable cancellations/changes made 3 weeks prior to the event.
If an AMWA Workshop is cancelled by AMWA, every effort will be made to notify registrants at least 14 days before the day of the course, and fees will be refunded.


Name Badges

All conference attendees must be registered to attend the conference. All registered attendees will receive a conference name badge, which must be worn at all times during the conference and within the conference space. Name badges are nontransferable. If a name badge is lost or misplaced, a replacement badge can be created for $25. Identification will be required. Conference registrations for designated representatives include access to all open sessions and group events. (Workshops and ticketed events incur additional fees).



AMWA encourages attendees to arrive early at education sessions, as seating is on a first-come, first-served basis. If no seating is available in your first-choice session, consider attending another session in the same time period.



AMWA does not allow substitutes for conference registrations. Registration fees cannot be transferred to another person.



Children under the age of 18 are not permitted in AMWA meeting rooms, receptions, or the Exhibit Hall. If children will be accompanying a parent to any AMWA event, arrangements should be made for their supervision. No one under 21 years of age is permitted at events where alcohol is served.


Consent to Use of Photographic Images

Registration and attendance at, or participation in, AMWA’s Medical Writing & Communication Conference and related events constitutes an agreement by the participant to AMWA’s use and distribution (both now and in the future) of the participant’s image or voice in photographs, videotapes, electronic reproductions, and audiotapes of the conference.

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American Medical Writers Association
30 West Gude Drive, Suite 525
Rockville, MD 20850-4347

phone:  240. 238. 0940
fax:        301. 294. 9006

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